PEF Leaders: MBP Presentation & Table Request Form

2026 PEF MBP PRESENTATION & TABLE REQUEST FORM

If you would like to request that a PEF MBP representative attend an event at your location, please complete this form. We would like a minimum of 30 days notice. When a table/presentation request is made with less than 30 days advance notice, PEF MBP cannot guarantee staff availability. If your meeting date is confirmed, please use that date when completing the form. If your meeting date has not yet been confirmed and you are 30 days out from your tentative date, use your tentative date when completing the form.
Select an Event Type:(Required)
MM slash DD slash YYYY
Is the Event Date Tentative or Confirmed:
PLEASE NOTE: If the date provided is a tentative date that has yet to be confirmed, you are responsible for informing PEF MBP once the date is confirmed as the final event date. PEF MBP expects a confirmation of a tentative date no later than 2 weeks prior to the actual event date. If PEF MBP receives other confirmed agency meeting dates on the same date as your tentative date, those confirmed event dates will take priority in terms of scheduling PEF MBP representative availability and travel.
Event Start Time:(Required)
:
(Please input regardless of whether your date is confirmed or tentative.)
Event End Time:(Required)
:

MEETING LOCATION INFORMATION

Address:(Required)
Is parking available at this location?(Required)
Will the PEF MBP representative need ID to enter the building?(Required)
Entry requirements:(Required)
Event Contact Name (The individual PEF MBP will be in contact with regarding all event details):(Required)
PEF MBP support requested for your event:(Required)
(Presentations are not available for picnics, holiday parties, or other special events that are not conducive to presentations.)
If requesting a presentation, how much time will our presenter have to speak:

OPPORTUNITY FOR A $2.00 REIMBURSEMENT PER MEMBER FOR FOOD SERVED

Each calendar year, Jan. 1–Dec. 31, you may request a $2.00 reimbursement per event attendee for food, when a minimum of a 20-30 minute presentation is conducted by a PEF MBP staff member. The $2.00 reimbursement must be requested by your organization in advance and then approved in advance by the PEF MBP administrator. PEF MBP will only reimburse for the total number of members in attendance during the 20-30 minute presentation. The PEF MBP staff member will take a headcount prior to presenting. Food provided by another source or another vendor will not be reimbursed.

PLEASE NOTE: A $2.00 reimbursement will only be approved for a state agency once per calendar year.
Would you like PEF MBP to invite vendors?
PLEASE NOTE: Vendor invitations do not include NYS agencies or NYS vendors.

ORGANIZATION OR DIVISION HOSTING THE EVENT

Please enter a number from 0 to 999.
Division Leader's Name (If applicable):
Organization Contact Name (If different than the event contact name already provided.):
PLEASE NOTE: It is recommended that you print a copy of your request form before submitting. Once you submit your form, please watch for a meeting request confirmation pop-up. A PEF MBP staff member will respond to your meeting request within two (2) business days from the date/time the form is received. You will not receive a response on weekends or holidays.